NAME AND CENTER OF THE ASSOCIATION
Section I
Article 1 – The name of the association is the Veterinary Pathology Association. The centre of the association is in Ankara. The association has no other branches.
PURPOSE AND SCOPE OF THE ASSOCIATION
Section II
Article 2 – Purpose of the Association: To provide professional and social unity among those working in the field of Veterinary Pathology in Turkey, to help the development of related disciplines and the scientific advancement of those working in this field.
For this purpose,
To give all kinds of scientific support to the research to be carried out, organise research plans and programs by taking into account the country’s needs on the subjects related to Veterinary Pathology, which is the working area of the association.
To organise periodic scientific congresses, conferences, seminars and meetings in Veterinary Pathology.
To publish the information obtained from scientific meetings or research by various means to announce to the professional members and the public.
To assist coordination in scientific research.
Organising national and international professional study trips in the field of veterinary pathology.
Collaborating with international veterinary pathology associations on professional issues and participating in their activities.
Article 3 – This charter covers the establishment of the association, the announcement of the charter, the first ordinary and extraordinary general assembly meetings, the provisions regarding membership and association boards, the expiring of the legal personality, the income, books and registry of the association, and the implementation of the law.
FOUNDERS OF THE ASSOCIATION
Section III
Article 4 – The founding members of the association are Turkish citizens, and their names, surnames, professions, residences and nationalities are shown below.
Name-Surname, Profession or Art, Nationality, Residence
TERMS AND TYPES OF MEMBERSHIP, TERMINATION OF THE MEMBERSHIP, REMOVAL FROM MEMBERSHIP
Section IV
THE RIGHT TO BE A MEMBER
Article 5 – There are two types of membership: Official and Honorary.
Official Membership:
A) Those who can use civil rights and have completed the age of 18 may become members of the association, provided that they remain within the scope of permanent and temporary deprivation of rights or limitation of rights specified in Articles 14 and 16 of the Law on Associations No. 2908. The association’s board of directors has to decide on the written applications for membership in the form of acceptance or rejection within a maximum of thirty days and announce the result to the applicant in writing. No one can be obliged to become a member. In addition, all provisions regarding membership, withdrawal, expulsion and member rights are written in the relevant articles of Law No. 2908 on Associations are reserved. Association members have equal rights. Each member has one vote at the general assembly; the member has to vote personally. Teaching staff, specialists, and those working in medical sciences can become official members of the Veterinary Pathology Association.
B) Official membership fees are 30.000.000 (thirty million) TRY per year. The general assembly can increase this amount, considering the economic conditions.
Those deprived of the right to establish an association cannot become a member of the association.
Honorary Membership:
Membership is granted to the association by the decision of the General Assembly to those provide moral support and contribution to the association. Honorary members can also be foreign nationals, and the annual fee is not received from these persons. They can donate if they wish. Honorary members may attend the General Assembly meetings. They can talk about the topics on the agenda, but they cannot participate in the voting.
UNSUBSCRIBE
Article 6 – No one can be forced to remain a member of the Association; each member has the right to leave the association, provided that they notify the Association in writing. The exit process is completed as soon as the member’s resignation letter reaches the board of directors.
TERMINATING MEMBERSHIP
Article 7 – Memberships of those who lose their right to exercise their civil rights and their right to be a member of the association, who have harmful activities that do not comply with the purpose of the association, who do not abide by the decisions taken, and whose membership is decided to be expelled due to their actions against the association’s bylaws while they were a member, shall be terminated. If of the situations mentioned above is detected, the membership record is deleted by the association’s board of directors. Those dismissed from membership due to acts contrary to the association’s charter have the right to object to the general assembly.
BODIES OF THE ASSOCIATION
CHAPTER V
Article 8 – The bodies of the association are stated below.
- General Assembly
- Board of Directors
- Board of Inspection
FOUNDATION AND MEETING TIME OF THE GENERAL ASSEMBLY
Article 9 – It consists of official members who have the right to attend the general assembly according to the association’s charter.
The General Assembly convenes every two years in NOVEMBER on the day, place, and time determined by the board of directors.
Apart from the ordinary meeting, the general assembly convenes when deemed necessary by the board of directors and the board of inspection or if requested in written by one-fifth of the association members. General Assembly is called to the meeting by the board of directors. If the board of directors does not convene the general assembly within a month upon the written request of the board of inspection or one-fifth of the members of the association, upon the application of the board of inspection or one of the members requesting the meeting, the local magistrate hold a hearing and assign a committee of three person from among the members of the association to call the general assembly.
CALL PROCEDURE
Article 10 – The board of directors arranges the list of the members who have the right to attend the general assembly according to the association’s charter. The members who will attend the general assembly are invited to the meeting at least fifteen days in advance by announcing the day, time, place and agenda in a local newspaper. In this announcement, the day of the second meeting is also specified in case the first meeting cannot be held due to lack of majority. The time to be allocated between the first and the second meeting days cannot be less than one week.
The day, time and place of the meeting, and the meeting agenda, are notified in writing to the highest local authority at least fifteen days before the meeting day, with an attachment of the list of participating members.
If the meeting is postponed for any other reason, this situation is announced to the members by placing a second announcement in the newspaper where the meeting announcement was made, stating the reasons for the postponement. The second meeting must be held within two months at the latest from the date of adjournment. The members are called to the second meeting according to the principles specified in the first paragraph, and the meeting is announced to the highest civil authority of the locality according to the principles of the second paragraph. The general assembly meeting cannot be postponed more than once.
MEETING PLACE
Article 11 – General assembly meetings cannot be held in a place other than the Association’s centre.
QUORUM FOR MEETINGS
Article 12 – The general assembly convenes with the attendance of one more than half of the members who have the right to attend the general assembly according to the association’s charter. If the quorum is not met in the first meeting, the majority is not sought in the second meeting. However, the number of members attending this second meeting cannot be less than twice the total number of members of the association’s board of directors and board of inspection.
MEETING PROCEDURE
Article 13 – The general assembly meetings of the association are held on the day, time and place specified in the announcement and notified to the highest local authority. Attending members enter the meeting by signing the place in front of their names in the list prepared by the board of directors.
If the exact number specified in article 12 is met, the situation is recorded in the minute and the meeting is opened by the chairman of the board of directors or one of the board members to be assigned.
The fact that the government commissioner did not attend the meeting does not necessitate a meeting delay.
After the opening, a chairman, vice chairman, and clerk are elected by open vote to moderate the meeting. The management of the meeting belongs to the chairman of the general assembly. The clerk takes the minutes of the meeting and signs them with the chairman. At the end of the meeting, all the minutes and documents are given to the board of directors.
SUBJECTS TO BE DISCUSSED AT THE MEETING
Article 14 – Only the items on the agenda are discussed at the general assembly meeting. However, it is obligatory to include on the agenda the issues that are requested to be discussed by at least one-tenth of the members present at the meeting.
DUTIES, AUTHORITIES, VOTING AND DECISION-MAKING PROCEDURES AND MODALITIES OF THE GENERAL ASSEMBLY
DUTIES AND AUTHORITIES OF THE GENERAL ASSEMBLY
Article 15 – The general assembly discusses and resolves the following written matters.
Selection of association boards,
- Changing the association’s charter: It can be made by the general assembly upon the board of directors’ proposal or the written application of at least 1/10 of the members. A charter change must be accepted by at least two-thirds of the members attending the general assembly meeting.
- Discussing the reports of the board of directors and supervisory board, acquitting the board of directors,
- Discussing the budget prepared by the board of directors and accepting it as it is or by changing it,
- Granting honorary memberships,
- The association’s international activities, cooperation with associations and organizations abroad, joining or leaving them as a member.
- Dissolution of the association,
- Discussing and deciding on the issues covered by the third article of this charter,
- Authorizing the board of directors to purchase immovable properties required for the association or to sell existing immovable properties,
- Examining and approving the regulations to be prepared by the Board of Directors regarding the association’s activities.
- Examining and deciding on other proposals submitted by the board of directors.
VOTING AND DECISION-MAKING PROCEDURES AND METHODS
Article 16 – Voting is determined as secret or open. Secret votes are collected by throwing the papers or ballot papers sealed by the board of directors, into a sealed or empty container after the required action and are determined by making an open list after the end of the voting. In an open vote, the method specified by the chairman of the general assembly is applied. Unless another majority is indicated in the charter, the candidate or proposal that reaches one more than half of the valid votes wins or is decided.
DUTIES AND AUTHORITIES OF THE BOARDS OF DIRECTORS AND AUDIT, HOW TO ELECT IT, NUMBER OF PRIMARY AND ALTERNATIVE MEMBERS
Board of Directors
Article 17 – The Board of Directors is elected by secret ballot by the general assembly as five official and five alternate members. Upon the the general assembly chairman’s invitation, elected official members meet within five days following the election and elect the chairman, vice chairman and secretary by open vote. If there is a vacancy in the official memberships, it is obligatory to call the alternate members for duty.
The Board of Directors Fulfills the Following Matters.
- To represent the Association or to authorize one or more of its members in this regard,
- To make the transactions related to the income and expense accounts of the association and to prepare the budget for the next period and present it to the general assembly,
- To prepare the regulations regarding the activities of the association and submitting them to the approval of the general assembly,
- To purchase immovable properties, sell movable and immovable properties belonging to the association, construct building or facilities, buy government bonds, treasury bills or any kind of bonds or stocks with the authorization of the general assembly.
- To make lease agreements, establish a pledge, mortgage or same rights in favour of the association,
- To take and implement all kinds of decisions in order to realize the objectives of the Association,
- At the end of each activity year, preparing the annual balance sheet and the report describing the work of the board of directors and presenting it to the board of inspectors,
- Making transfers between funds and items in the budget,
- Deciding to accept or remove members from the association
COMPLETING THE BOARD OF DIRECTORS WITH ALTERNATE MEMBERS
Article 18 – If the number of board of directors members drops below half of the total number of members after the replacements due to vacancies, the general assembly is called for a meeting within one month by the current members of the board of directors or the board of inspection. If the call is not made, the association assigns three people to be chosen from among the members to convene the general assembly within one month.
BOARD OF INSPECTION
Article 19 – The general assembly elects three official and three alternate members to the supervisory board.
Duties of the Board of Inspection
- To examine and inspect all the accounts and transactions of the association, the transactions and activities of the board of directors, and the financial situation of the association, at least once every six months and at uncertain times,
- To prepare and present the reports as a result of the inspection of the board of directors and the annual reports to be prepared before the general assembly meeting to the general assembly,
- To call the general assembly meeting when necessary.
NOTIFICATION OF ELECTED MEMBERS TO THE ADMINISTRATION
Article 20 – Within seven days following the election made by the general assembly, the the chairman of the board of directors reports the names and surnames, fathers’ names, place and dates of birth, professions and residences of the official and alternate members elected to the board of directors, board of inspection and other organs of the association, are sent to the highest local authotity where the center of the association is located.
REVENUES OF THE ASSOCIATION
CHAPTER VI
Article 21 – Income Sources of the Association consists of
Member Fee,
- Revenues from activities such as publications made by the association, organized lotteries, balls, entertainment, performances, concerts, sports competitions and conferences,
- Income from the assets of the association,
- Donations and aids, and
- Donations and aids to be collected in accordance with the provisions of the legislation on aid collection.
- In order to receive assistance from real and legal persons or organizations in foreign countries, the association must first obtain the permission of the Ministry of Interior.
AIDS AND DONATIONS TO BE REJECTED
Article 22 – The association cannot accept any financial aid from political parties, worker or employer unions and professional organizations and cannot provide assistance to the organizations mentioned above.
BOOKS AND RECORDS
Article 23 – The books to be kept by the association:
The Association keeps the books specified in “Regulation on receipt documents to be used in the collection of association incomes” published in the Official Gazette dated 09.06.1984 and numbered 18426 and, “Regulation on the procedures and principles regarding the books, accounting and account records to be kept by the associations” published in the Official Gazette dated April 05, 2003 and numbered 25070.
PROCEDURE FOR INCOME AND EXPENSE
Article 24 – Revenues of the association are collected with a receipt document and expenses made with an expenditure document. The retention period of these documents is five years, without prejudice to the provisions regarding the longer period specified in special laws. The receipt document to be used in collecting the income of the association is printed by the Ministry of Finance. If the Ministry of Finance cannot provide the receipt within thirty days from the written request, the association accepts donations and dues by having the special receipt documents printed privately and approved by the highest local authority. After the Ministry of Finance provides the official receipt, a special receipt is not used. The association’s board of directors specifies the person or persons who will collect donations and dues, and this decision is registered by the highest administrative authority of that place. It is forbidden to collect money or other aid by giving newspapers, journals and other printed works on behalf of the association.
EXPENDITURES
Article 25 – All expenses of the association are made by the board of directors decision. However, in urgent cases, the chairman may automatically make the expenditures determined in advance by the board of directors. Payments made in this way are decided at the first board meeting. The association’s funds are kept in accounts to be opened in the name of the association in national banks. Withdrawing or sending money from this account is possible with the double signature of the chairman or vice chairman and members of the board of directors.
METHODS OF INTERNAL INSPECTION OF THE ASSOCIATION
CHAPTER - VII
Internal Inspection of the Association
Article 26 – The board of inspection carries out the internal inspection of the association in accordance with the Associations Law and the charter of the association.
LIQUIDATION OF THE ASSETS IN CASE OF DISSOLUTION OF THE ASSOCIATION
CHAPTER - VIII
Dissolution of the Association
Article 27 – The association’s general assembly can always decide to dissolve the association. In order for the general assembly to decide on the association’s dissolution, at least two-thirds of the members of the association who have the right to attend the general assembly according to the charter must be present at the meeting. If this majority is not achieved in the first meeting, the members are called to the second meeting according to the 12th article. The number of members attending the second meeting cannot be less than twice the total number of members of the board of directors. It is obligatory to decide on the termination with a two-thirds majority of the members present at the meeting. The association’s dissolution is notified in writing to the highest local authority within five days by the board of directors. With the decision of dissolution, the way of liquidation of the association’s assets is left to the decision of the general assembly. Liquidation and transfers are made in accordance with the orders of the highest local authority.
LACK OF PROVISIONS
Article 28 – In cases where there is a provision in the charter of the association, the Law on Associations No. 2908; In cases where there is no provision on this subject, the provisions of the Turkish Civil Code are applied.